Privacy Policy

Last Updated: January 2025

1. Introduction

NewJobs.ie (“we”, “us”, “our”) is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our website and services.

This Privacy Policy applies to all users of NewJobs.ie, including job seekers, employers, and visitors to our website. By using our services, you consent to the collection and use of your information as described in this policy.

We are committed to compliance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018, and other applicable privacy laws in Ireland and the European Union.

2. Data Controller Information

NewJobs.ie is the data controller for the personal information processed through our website and services.

Contact Details:

  • Company: NewJobs.ie
  • Email: privacy@localeurope.news
  • Data Protection Officer: dpo@localeurope.news
  • Address: Pagestown Kilcloon Dunboyne, Dunboyne, County Meath, Ireland
  • Phone: +353 (01) 6286661

3. Information We Collect

3.1 Personal Information You Provide

Account Registration:

  • Full name, email address, phone number
  • Location (city, country)
  • Professional title and industry
  • Username and password

Profile Information:

  • Work experience and employment history
  • Educational background and qualifications
  • Skills and competencies
  • Career preferences and job interests
  • Salary expectations and availability
  • CV/resume documents and cover letters
  • Professional certifications and licenses

Communication Data:

  • Messages sent through our platform
  • Customer support inquiries and correspondence
  • Survey responses and feedback
  • Newsletter subscriptions and preferences

Employer Information:

  • Company name and details
  • Contact information for hiring managers
  • Job posting content and requirements
  • Employer branding materials

3.2 Information Automatically Collected

Technical Information:

  • IP address and location data
  • Browser type and version
  • Operating system and device information
  • Referring website and pages visited
  • Time and date of visits
  • Click-through and navigation patterns

Cookies and Tracking Technologies:

  • Session cookies for website functionality
  • Persistent cookies for user preferences
  • Analytics cookies for website improvement
  • Advertising cookies for relevant job recommendations
  • Social media plugins and integrations

Usage Analytics:

  • Pages viewed and content accessed
  • Search queries and filters used
  • Job applications submitted
  • Email open rates and click-through rates
  • Time spent on different sections of the website

3.3 Information from Third Parties

Social Media Integration:

  • Profile information from LinkedIn, Facebook, or other connected accounts
  • Professional networking data with your consent
  • Public profile information for verification purposes

Partner Integrations:

  • Data from recruitment agencies and job boards
  • Information from educational institutions
  • Professional certification verification data
  • Background check information (with consent)

4. Legal Basis for Processing

We process your personal data based on the following legal grounds under GDPR:

4.1 Legitimate Interests

  • Providing and improving our job matching services
  • Analyzing website usage and user behavior
  • Preventing fraud and ensuring platform security
  • Marketing our services to existing users
  • Conducting research and analytics

4.2 Contractual Necessity

  • Creating and managing user accounts
  • Processing job applications and communications
  • Providing customer support services
  • Processing payments for premium services

4.3 Consent

  • Sending marketing emails and newsletters
  • Using non-essential cookies and tracking
  • Sharing data with third-party partners
  • Processing special category data (when applicable)

4.4 Legal Obligations

  • Complying with employment law requirements
  • Responding to legal requests and court orders
  • Meeting tax and accounting obligations
  • Ensuring platform safety and security

5. How We Use Your Information

5.1 Core Service Delivery

Job Matching and Recommendations:

  • Matching job seekers with relevant opportunities
  • Providing personalized job recommendations
  • Analyzing skills and experience for better matching
  • Facilitating communication between employers and candidates

Account Management:

  • Creating and maintaining user profiles
  • Authenticating user identity and access
  • Managing subscription services and payments
  • Providing customer support and assistance

Platform Functionality:

  • Enabling job search and application features
  • Facilitating employer job posting and candidate review
  • Maintaining platform security and preventing abuse
  • Improving website performance and user experience

5.2 Communication and Marketing

Service Communications:

  • Sending account notifications and updates
  • Providing job alerts and recommendations
  • Sending application status updates
  • Sharing platform news and feature announcements

Marketing Communications:

  • Sending newsletters with career advice and industry insights
  • Promoting relevant services and features
  • Sharing partner offers and opportunities
  • Conducting user surveys and feedback requests

5.3 Analytics and Improvement

Platform Optimization:

  • Analyzing user behavior and preferences
  • Identifying popular content and features
  • Testing new functionality and improvements
  • Measuring marketing campaign effectiveness

Research and Development:

  • Developing new features and services
  • Understanding job market trends and patterns
  • Improving matching algorithms and recommendations
  • Creating industry reports and insights

6. Information Sharing and Disclosure

6.1 Employer Access

Job Applications:

  • Sharing candidate profiles with potential employers
  • Facilitating communication between parties
  • Providing application tracking and management
  • Enabling interview scheduling and coordination

Recruitment Services:

  • Connecting candidates with recruitment agencies
  • Sharing profiles with verified hiring partners
  • Facilitating background checks and references
  • Supporting employer branding and recruitment marketing

6.2 Service Providers

Technical Services:

  • Cloud hosting and data storage providers
  • Email delivery and communication services
  • Analytics and tracking service providers
  • Payment processing and billing services

Professional Services:

  • Legal and compliance advisors
  • Accounting and tax preparation services
  • Customer support and help desk providers
  • Marketing and advertising partners

6.3 Legal and Safety Requirements

Legal Compliance:

  • Responding to court orders and legal requests
  • Complying with law enforcement investigations
  • Meeting regulatory reporting requirements
  • Protecting intellectual property rights

Safety and Security:

  • Preventing fraud and protecting user accounts
  • Investigating policy violations and abuse
  • Ensuring platform integrity and security
  • Protecting against legal liability

6.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your personal information may be transferred as part of the business transaction. We will notify you of any such transfer and any choices you may have regarding your information.

7. International Data Transfers

7.1 EU/EEA Transfers

We primarily store and process data within the European Union and European Economic Area to ensure compliance with GDPR requirements.

7.2 Third Country Transfers

When we transfer personal data outside the EU/EEA, we ensure appropriate safeguards are in place:

  • Adequacy Decisions: Transfers to countries deemed adequate by the European Commission
  • Standard Contractual Clauses: Using EU-approved contract terms for data protection
  • Binding Corporate Rules: Internal policies ensuring consistent data protection standards
  • Certification Schemes: Partners certified under recognized privacy frameworks

7.3 US Data Transfers

For services requiring US data transfer, we ensure compliance through:

  • Privacy Shield successor frameworks (when available)
  • Standard Contractual Clauses with additional safeguards
  • Certification under recognized privacy frameworks
  • Regular audits and compliance monitoring

8. Data Retention

8.1 General Retention Principles

We retain personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law.

8.2 Specific Retention Periods

Active User Accounts:

  • Profile data: Retained while account remains active
  • Application history: Retained for 7 years for employment law compliance
  • Communication records: Retained for 3 years for quality and support purposes

Inactive Accounts:

  • Account data: Deleted after 3 years of inactivity
  • CV/Resume documents: Deleted after 2 years of inactivity
  • Search and preference data: Deleted after 1 year of inactivity

Legal and Compliance Data:

  • Financial records: Retained for 7 years per Irish tax law
  • Legal communications: Retained per statutory limitation periods
  • Safety and security logs: Retained for 2 years for investigation purposes

8.3 Deletion Procedures

When retention periods expire, we securely delete or anonymize personal data using industry-standard methods to ensure data cannot be recovered or reconstructed.

9. Your Rights Under GDPR

9.1 Access Rights

You have the right to request access to your personal data and receive information about how we process it. You can request a copy of your personal data in a commonly used, machine-readable format.

9.2 Correction Rights

You can request correction of inaccurate or incomplete personal data. You can update most information directly through your account settings.

9.3 Deletion Rights

You have the right to request deletion of your personal data in certain circumstances:

  • The data is no longer necessary for the original purpose
  • You withdraw consent and no other legal basis exists
  • The data has been unlawfully processed
  • Deletion is required for legal compliance

9.4 Restriction Rights

You can request restriction of processing your personal data when:

  • You contest the accuracy of the data
  • Processing is unlawful but you prefer restriction over deletion
  • We no longer need the data but you need it for legal claims
  • You object to processing pending verification of legitimate grounds

9.5 Portability Rights

You have the right to receive your personal data in a structured, commonly used format and transmit it to another controller when technically feasible.

9.6 Objection Rights

You can object to processing based on legitimate interests or for direct marketing purposes. We will stop processing unless we demonstrate compelling legitimate grounds.

9.7 Automated Decision-Making Rights

You have rights regarding automated decision-making and profiling that produces legal or significant effects. You can request human intervention, express your point of view, and contest decisions.

10. Cookies and Tracking Technologies

10.1 Types of Cookies We Use

Essential Cookies:

  • Session management and user authentication
  • Security and fraud prevention
  • Basic website functionality and navigation
  • Load balancing and performance optimization

Functional Cookies:

  • User preferences and settings
  • Language and region selection
  • Accessibility features and customizations
  • Chat and customer support functionality

Analytics Cookies:

  • Google Analytics for website usage analysis
  • User behavior tracking and improvement insights
  • Performance monitoring and optimization
  • A/B testing and feature experimentation

Advertising Cookies:

  • Google AdSense for relevant advertisements
  • Job recommendation personalization
  • Career content targeting and delivery
  • Marketing campaign effectiveness measurement

10.2 Third-Party Cookies

Google Services:

  • Google Analytics for website analytics
  • Google AdSense for advertising
  • Google reCAPTCHA for security
  • Google Fonts for typography

Social Media:

  • LinkedIn plugins for professional networking
  • Facebook widgets for social sharing
  • Twitter integration for content sharing
  • YouTube embeds for video content

10.3 Cookie Management

You can control cookies through:

  • Browser settings to block or delete cookies
  • Our cookie preference center for granular control
  • Opt-out tools provided by advertising networks
  • Privacy settings in your user account

11. Security Measures

11.1 Technical Safeguards

Data Encryption:

  • SSL/TLS encryption for all data transmissions
  • AES-256 encryption for data at rest
  • Encrypted database storage and backups
  • Secure API communications and integrations

Access Controls:

  • Multi-factor authentication for administrative access
  • Role-based access permissions and restrictions
  • Regular access reviews and permission updates
  • Automated logout and session management

Infrastructure Security:

  • Regular security audits and penetration testing
  • Automated vulnerability scanning and patching
  • Intrusion detection and prevention systems
  • Secure cloud hosting with certified providers

11.2 Organizational Safeguards

Staff Training:

  • Regular privacy and security training for all employees
  • Confidentiality agreements and data handling policies
  • Incident response training and procedures
  • Background checks for personnel with data access

Policy Framework:

  • Comprehensive data protection policies and procedures
  • Regular policy reviews and updates
  • Compliance monitoring and audit procedures
  • Vendor management and due diligence processes

11.3 Incident Response

In the event of a data breach:

  • Immediate containment and assessment procedures
  • Notification to supervisory authorities within 72 hours
  • User notification for high-risk breaches
  • Post-incident analysis and improvement measures

12. Children’s Privacy

NewJobs.ie is not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we become aware that we have collected personal data from a child under 16, we will take immediate steps to delete such information.

Parents or guardians who believe their child has provided personal information to us should contact us immediately at privacy@localeurope.news.

13. Marketing and Communications

13.1 Email Communications

Service Emails:

  • Account notifications and security alerts (cannot opt out)
  • Job application confirmations and updates
  • Platform maintenance and service announcements
  • Legal and policy update notifications

Marketing Emails:

  • Career advice and industry insights newsletters
  • Job recommendations and career opportunities
  • Partner offers and promotional content
  • Survey invitations and feedback requests

13.2 Opt-Out Options

You can opt out of marketing communications:

  • Using unsubscribe links in email communications
  • Updating preferences in your account settings
  • Contacting our customer support team
  • Sending a request to privacy@localeurope.news

13.3 Communication Preferences

You can customize communication preferences for:

  • Frequency of job alerts and recommendations
  • Types of content and industry focus
  • Preferred communication channels
  • Language and format preferences

14. Updates to This Privacy Policy

14.1 Policy Changes

We may update this Privacy Policy periodically to reflect changes in our practices, technology, legal requirements, or business operations.

14.2 Notification of Changes

We will notify you of significant changes through:

  • Email notification to registered users
  • Prominent notice on our website
  • In-app notifications for mobile users
  • Updates to the “Last Updated” date at the top of this policy

14.3 Continued Use

Your continued use of NewJobs.ie after policy updates constitutes acceptance of the revised terms. If you do not agree with changes, you should discontinue use and may request account deletion.

15. Contact Information and Complaints

15.1 Contact Details

For privacy-related questions, requests, or concerns:

Email: privacy@localeurope.news
Data Protection Officer: dpo@localeurope.news
Address: Pagestown Kilcloon Dunboyne, Dunboyne, County Meath, Ireland
Phone: (01) 6286661

15.2 Response Times

We will respond to privacy requests within:

  • 30 days for general inquiries
  • 1 month for GDPR rights requests (extendable by 2 months for complex requests)
  • 72 hours for urgent security matters
  • 48 hours for data breach notifications

15.3 Supervisory Authority

You have the right to lodge a complaint with the Irish Data Protection Commission:

Data Protection Commission
21 Fitzwilliam Square South
Dublin 2, D02 RD28
Ireland
Phone: +353 57 868 4800
Email: info@dataprotection.ie
Website: www.dataprotection.ie

15.4 European Data Protection Board

For EU-wide privacy concerns, you may contact the European Data Protection Board at www.edpb.europa.eu.

Acknowledgment

By using NewJobs.ie, you acknowledge that you have read and understood this Privacy Policy and consent to the collection, use, and disclosure of your personal information as described herein.

Effective Date

This Privacy Policy is effective as of the “Last Updated” date shown at the top of this document and applies to all information collected on or after this date.